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TRACE Vehicle Management Software

TRACE is a complete fleet, garage and workshop management software solution that helps to keep your transport assets on the road as much as possible, at as little cost to you as possible.

The system encompasses all aspects of fleet and asset management including ownership and usage costing, maintenance costs, depreciation, taxation, insurance and fuel to name a few. It's a flexible solution meaning reporting data can be integrated from multiple sources, for example:

  • Maintenance cost reporting from the TRACE workshop & stores system or from third party garage invoices
  • Fuel data can be imported from in-house fuel control systems or from fuel charge card suppliers
  • Tyre costs can be managed from cradle to grave.

TRACE achieves effective business management and reporting solutions by setting and maintaining proper schedules for each individual item or asset you have, with full year forecasting helping the user to effectively and efficiently plan off-road time. By keeping complete maintenance records in detail, the user is easily able to track potential problems and introduce effective preventative maintenance; it also helps in the choice of suppliers of vehicles and components by easing comparison reporting.

How TRACE helps with Earned Recognition

TRACE helps with Earned Recognition through two main functions: TRACE holds an asset register with all the legal compliance scheduling included - for example: fixed inspection schedules, MOTs, tachos and loler; TRACE also holds maintenance history and all schedules are automatically updated when TRACE receives maintenance information, whether that's from an in-house or third party workshop.

At the appropriate time, which is every four weeks for ER, TRACE produces the DVSA KPI reports for transmission to the DVSA. The system internally flags the report for information before automatically being sent to DVSA.

If you would like further information please contact us on 01376 552999 or email

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